Frequently Asked Questions

Whose content can be placed in NSUWorks?

NSUWorks was developed to publish and provide open access to the scholarly, research and creative works of the NSU Community. However, other works may be considered as long as there is evidence that the work has an NSU affiliation. For example, a paper from a conference that includes NSU affiliated authors and co-authors from other institutions.

{ top }

What can I upload to NSUWorks?

Materials hosted in this repository include the following published and unpublished works: journal articles (pre-prints, post-prints and publishers’ PDF), books, theses, dissertations, technical reports, working papers, conference proceedings, teaching materials, data sets, university publications, digital and multimedia collections.

Due to copyright constraints, there will be some materials for which the full-text cannot be hosted in NSUWorks. For works which fall into this category, the NSU Libraries will attempt to provide complete bibliographic data along with a brief abstract/summary.

For scholarly papers here are the versions you may submit: A preprint is the version of an academic paper which is submitted by an author for peer review (to a journal or conference). This version may be revised by the author as a result of comments made by reviewers. A postprint is the final version of an academic paper, incorporating the revisions made as a result of the peer review process or as accepted for publication if no changes were made. This is the version most commonly used on institutional repositories. *A publishers’ version/PDF is the final draft version post peer review. *The preferred version to upload to NSUWorks is the publishers’ version/PDF. NSU Libraries will make every effort to obtain this version of the work in all instances where the publishers’ policies permit self-archiving of this version within an institutional repository.

{ top }

What formats can be uploaded?

Default Settings:

  • Series/Journals/Conferences: pdf, doc, docx, rtf
  • Galleries: jpg, gif, png, bmp, jp2* and jpx* *Note: JPEG2000 file extensions will be converted to regular jpg on output. All collections may provide support for additional formats, however you must first contact the site administrator.

{ top }

How do I set up an NSUWorks account?

  • Go to the NSUWorks site
  • Click on My Account (top right navigation bar). Under Create New Account, click on Sign Up.
  • On the form presented, enter information in all required fields (marked with an *). Your e-mail address is your current NSU address. Choose a password. Click on Sign Up when you have completed the form.
  • A validation e-mail will be sent to your NSU e-mail address. Click on the link provided to activate your account. You now have access to NSUWorks.
  • To login into your account in the future: Click on My Account (top right navigation bar). Enter your NSU e-mail address and password you entered to create the account.

{ top }

Are statistics available?

Authors will receive a monthly email readership report that will capture content downloads. Authors can also create an NSUWorks account and monitor their items statistics at any time.

{ top }

How do I know when new content is added?

You can use the "Notify me via e-mail or RSS" link located on any page of NSUWorks.

How do I respond if I receive requests for my works hosted in NSUWorks?

When you receive requests for your work from a colleague, student, a funding entity or the general public, you can provide the NSUWorks permanent URL assigned for that specific work. NSUWorks is optimized for indexing and discovery by search engines such as Google, thus your deposited works are highly visible to local and global communities.

Who does the review and update of works deposited in the repository?

Deposited works are reviewed by library personnel prior to being ‘published’ for public access.

{ top }

I don't have electronic versions of old working papers that I'd like to include in the repository. Is it okay to scan the printed page to a PDF file?

Yes--scanning printed pages is a great way to create PDF files for inclusion in the repository. There are two ways to scan a page: using OCR (Optical Character Recognition) or scanning the page as an image. Making OCR scans requires careful proofreading and loses the original formatting of the documents. Image scans cannot be searched. The best solution takes advantage of both of these methods. Many software applications allow for the OCR capture of image scans. When documents are scanned this way, users see the image scan but search the full-text of the document. This is the preferred method for scanning documents for the repository.

{ top }

When I copy and paste abstracts into the Submit form, some formatted text reverts to plain text. What's going on?

When copying abstracts from a word processing file or a PDF file, and pasting the text into the submission form, you are taking text from an environment that supports fonts and text style changes. Because the abstract is intended to be presented on the web, text styles must be specified using HTML codes.

If submitting an abstract in HTML format, please be sure to select the corresponding option on the submission form.

The following HTML tags are recognized by the system and may be used to format an abstract (use lowercase tags):

How to include HTML tags

HTML tags
<p> - paragraph
<p>This is the first paragraph.</p>
<p>This is the second paragraph.</p>

This is the first paragraph.

This is the second paragraph.

<br /> - line break
<p>This is a line of text with a linebreak here. <br /> This is text after</p>

This is a line of text with a linebreak here.
This is text after

<strong> - strong/bold
<strong>bold text</strong>

bold text

<em> - italics/emphasis
<em>italicized text</em>

italicized text

<sub> - subscript
Text with <sub>subscript</sub>

Text with subscript

<sup> - superscript
Text with <sup>superscript</sup>

Text with superscript

{ top }

How do I include accents and special characters in the abstracts and titles?

The repository software supports the worldwide character set (Unicode, utf-8). Accents, symbols, and other special characters may be copied and pasted into the abstract or title field from a word processing file or typed in directly. Windows users may also use the Character Map to insert these characters. Macintosh users may use the Character Palette (available via Edit > Special Characters in the Finder).

{ top }

How do I revise a submission?

To revise a submission that has been posted to the repository, contact the repository administrator with the new version.

If the submission has been submitted, but not yet posted, you may revise it via your My Account page:

  1. Locate the article on your My Account page, and click the title.
  2. Click Revise Submission from the list of options in the left sidebar.
  3. Enter your changes in the Revise Submission form, and click Submit at the bottom of the page to submit your changes. (You only need to modify the portion of the form that corresponds to the changes you wish to make.)

{ top }

How can I submit a multi-part file, such as multiple chapters for a book?

Combine all the sections together as one Microsoft Word file or PDF file and submit that.

To make one PDF file from multiple files, open the first PDF file, then choose Document>Insert Pages from Acrobat's menus to insert the second file (indicate it should go after the last page of the first file), and repeat for all documents. The result will be one compound PDF file which may then be submitted.

If you feel that the one large PDF file might be too large for some people to download, we suggest that you submit the consolidated file as the full text of the article, and then upload the separate chapters or sections of the document as Associated Files. These files will appear on the web page alongside the complete document. For more information about uploading associated files, see below.

{ top }

Can I post related files (sound clips, data sets, etc.) alongside the published article?

Yes. The bepress system refers to these supplementary items as Associated Files. You will be prompted to submit Associated Files when you upload your submissions. The names of the files you upload will appear on the web site along with your short description of them. Viewers must have the necessary software to open your files; that is not provided by the bepress system.

Please be sure that there are no permissions issues related to use of the associated material. Sometimes, especially with images, you must write a letter seeking permission to use the material before it can be posted.

Also note that where possible, items such as images, charts and tables that are referenced in the document (considered an integral part of the document) should be included directly in the article itself and not posted just as associated files.

{ top }

Can I post a reprint from a journal?

It depends on what the journal allows, which is usually specified in their agreement with the author. If it would not violate copyright to post the reprint on your repository site, you're welcome to do so. Permissions for many publishers can be found at SHERPA RoMEO.

{ top }

A working paper in our repository site has been published in a slightly revised form in a journal. What should I do?

Many journals do not have any restrictions on working papers that preceded an article, especially if substantial revisions were made. You should check your author agreement with the journal to confirm that there is no problem with leaving the working paper on the site. The repository would constitute noncommercial use.

Assuming the working paper does remain posted in the repository, it is a good idea to include the citation to the published article on the cover page of the repository working paper. Please contact the repository administrator to request this change.

{ top }